Instructions for Printing On-Line Documents

The art of printing documents sourced from the Internet is not precise; in fact, it is totally browser-dependent! What prints beautifully on one browser will look disimilar on another browser. As an example, an image used as a background for a table prints properly, appearing behind the whole table in Microsoft Internet Explorer 4.0, while for some reason known only to Netscape, the image tries to fit itself into each cell of a table in Netscape 4.0 - even though there is a cell background command which is designed for that purpose. This is the main reason why we recommend IE4 as the browser of choice for printing documents from our web site - Netscape is iffy!

We have determined print settings for our on-line documents for IE4 as indicated below, and we do not support, nor will we provide advice for, any other browsers out there. There are just too many of them to contemplate that exercise! You may wish to print this frame and keep it by you until you are fully conversant with how printing from our site is best accomplished.

However, Hewlett Packard is leading an impetus to define printing standards for the Internet so that all browsers implementing the standards will guarantee that the same document will appear to print the same on a properly configured printer. We wait in breathless anticipation...


Our site been specifically designed for a displayed resolution of 800 x 600. When accessing our site, use your display configurator to set this up. For example, in Windows 95 or Windows/NT, right-click anywhere on your desktop, choose Properties from the pop-up menu, and then choose the Settings tab from the dialog box which is displayed. In the Desktop Area section, move the slider until 800 by 600 pixels is displayed. Click on OK and you will then receive messages explaining that a test will be carried out to ensure that the selected screen resolution can be displayed. If the test is successful, click on the OK or Accept button. If the test is unsuccessful, you have a hardware problem since your graphics adaptor or display cannot support the required resolution


Frames Depending on the document you wish to print, you may be printing the contents of a frame or the contents of the entire display screen. To print the contents of a frame, right-click on the frame and then select Print. In the dialog box that appears, ensure that the radio button Only from this frame is selected, and then click OK. To print the contents of the entire display screen, select Print from the File menu and then click on OK, or simply select the print icon.
Page Setup There are certain things which you must do when printing full screen forms such as application forms and letter samples.These are contained in the Page Setup option of the File menu of IE4.
  • Set the Paper Size to 8 by 11 inches - letter size
  • Set the Header string to a period (.)
  • Set the Footer string to a period (.)
  • Set the page Left Margin to 0.5 inches
  • Set the page Right Margin to 0.5 inches
  • Set the page Top Margin to 0.35 inches
  • Set the page Bottom Margin as small as it will accept
  • For page layout - set Portrait
Returning from full screen forms Full screen forms are generally official documents and as such, no navigation links are placed on them. As implied, once you select a full screen form you wish to print, it occupies the full screen. You must select the BACK button on your browser in order to return to the screen on which you were prior to the current full screen display.
Handling Background Graphics and colours You do not need to reconfigure your browser to print full screen documents since any graphics thereon are required.

Should you wish to print a particular page or frame from the web site, and if the graphical content such as background and images are being mishandled by your printer, you may turn them off by:

  • Selecting Tools/Internet Options from the IE4 menu
  • Clicking on the Advanced tab
  • Scrolling down to the Printing section
  • Deselecting the option Print background colors and images

This is particularly important if you do not have a colour printer and the page has a textured background - the resulting mess on a black and white printer is awful!